Policies & Procedures
New York City Technical College's (hereinafter "College") computer networks, equipment and resources* are owned by the College and are provided primarily to support the academic and administrative functions of the College. The use of this equipment and technologies is governed by federal and state law, and College and University policies and procedures.
II. Regulatory Limitations
- Employees and students of New York City Technical College are authorized users unless access privileges have been revoked under College procedures.
- Accounts are for the exclusive use of the individual to which they are assigned and users may not allow or facilitate access to College computer accounts, equipment, or restricted files or systems by others. Users may not set up a proxy or anonymous remailers for purposes of allowing access to others.
- The College may examine personal electronic information stored on or passing over University equipment or networks,
for the following purposes:
- To insure the security and operating performances of its systems and networks.
- To enforce College policies or compliance with state or federal law where:
- examination is approved in advance by a vice chancellor, president, provost or vice president.
- there is a reasonable suspicion that a law, or College policy has been violated and examination is appropriate to investigate the apparent violation, or
- examination is necessary to comply with a state or federal law. Computer users should have no expectation of privacy in personal material sent, received, or stored by them on or over the College computing systems or networks when the conditions of subparagraph 1, or both 2(a) and 2(b), or both 2(a) and 2(c) above have been satisfied.
- For information related to university business, a supervisor or other university official may have access for any work-related purpose. No permission or approval is needed for such access. If personal and business information is not clearly separated, a university official may examine all information to the extent needed to separate and access business information for work-related purposes.
- The College reserves the right to limit access when federal or state laws or College policesare violated or where College\University contractual obligations or College\University operations may be impeded.
- The College may authorize confidential passwords or other secure entry identification;however, users should have no expectation of privacy in the material sent or received by them over the College computing systems or networks. While general content review will not be undertaken, monitoring of this material may occur for the reasons specified above.
- All material prepared and utilized for purposes of College business and posted to or sent over College computing equipment, systems or networks must be accurate and must correctly identify the sender, unless a College administrator (department head or higher) approves anonymity for College business purposes.
- Any traffic on the College networks, stripped of information content, may be monitored for operational or research purposes.
- All material prepared for the purpose of College business and posted to or sent over College computing equipment, systems, or networks must be limited to information for College business.
III. Personal Use
Authorized users may access College computing equipment, systems and networks for personal uses if the following conditions are met:
- The use is lawful under federal and state law.
- The use does not violate any policy or directive of the Board of Trustees, or New York City College of Technology administration.
- The use does not overload the College computing equipment or systems, or otherwise negatively impact the system's performance. Prohibited actions include accessing Internet radio stations, downloading of music, and use of instant message services.
- The use does not result in commercial gain or private profit, except as allowed under College\University intellectual property policies and the external activities for pay policy. However, in no case may College computing resources be used for solicitation of external activity for pay.
- The use does not violate any College licensing agreements or any law or College policy on copyright and trademark.
- The use does not state or imply College sponsorship or endorsement.
- The use does not violate laws or University policies against race, sex, religion, disability, sexual orientation, age discrimination, or harassment.
- The use does not involve unauthorized passwords or identifying data that attempts to circumvent system security or in any way attempts to gain unauthorized access.
- The use does not involve sending or soliciting chain letters, nor does it involve sending unsolicited bulk mail messages (e.g., “junk mail,” or “spam’, or “MLM.”).
- The use does not result in any direct cost to the College.
- Any creation of a personal World Wide Web page or a personal collection of electronic material that is accessible to others must include a disclaimer that reads as follows:
"The material located at this site is not endorsed, sponsored or provided by or on behalf of New York City Technical College or The City University of New York."
IV. Violation of Policy
Any user who is found to be in violation of these rules shall be subject to the following:
- Suspension and/or termination of computer privileges;
- Disciplinary action by appropriate college and/or University officials;
- Referral to law enforcement authorities for criminal prosecution;
- Other legal action, including action to recover civil damages and penalties.
V. Application of Public Records Law
All information created or received for College work purposes and contained in College computing equipment files, servers or electronic mail (e-mail) depositories are public records and are available to the public unless an exception to the Public Records law applies.
"Computer resources" is an inclusive term referring to any and all computing\information technology: hardware, software and access. Hardware includes, but is not limited to, terminals, personal computers, workstations, printers, mice, monitors, cabling, peripheral devices. Software includes, but is not limited to, mainframe shared software, networked software, and stand-alone software residing on personal computers. Access includes, but is not limited to, accounts on timesharing systems as well as access to stand-alone personal computing systems and other relevant technology.
CUNY Copyright and Fair Use
Employees and students of New York City College of Technology are provided with a City Tech E-mail account. The E-mail is to be used in accordance to the NYCCT Administrative Computer Use Policy and CUNY Policy on acceptable use of computer resources. Management and maintenance of e-mail systems are derived from and based up the CUNY Information Tech Security Procedures. It is the expectation of the College that the City Tech e-mail address is an official means of communication for College and University related activities.
Upon the exiting of the employee, the College E-mail will be disabled upon request by the Office of Instructional Staff Relations or Human Resources.
- Full-time faculty & Staff
All City Tech full time faculty and staff are assigned a ‘Full-time’ network login and e-mail. This allows the user the ability to have a network home directory and access to e-mail via client software on a campus-issued computer.
- Part Time instructional & Non-teaching Instructional staff
All CityTech part time employees are assigned a ‘part-time’ network login and e-mail. This allows the user the ability to log onto the College network and access College technology resources. The user does not have a network home directory. E-mail access is obtained through a web browser only.
- CityTech Students
All City Tech students are assigned a City Tech e-mail account upon registration. Students will receive a notice from the College once their account has been created. It is the expectation of the College that the City Tech e-mail address be used for all College-related communications.
In accordance to collective bargaining agreements, all City Tech retirees are given the opportunity to have a University/CityTech retiree email account. In accordance to College procedure, the retiree must make a request to the Office of Instructional Staff relations or Human Resources in order to obtain a retiree e-mail account. The retiree e-mail account will be a separate system and will not provide access to the individual’s e-mail mailbox prior to retirement. The retiree e-mail will be a Microsoft 365 account that will have the @ret.citytech.cuny.edu suffix.